Building a Franco-Chinese team: Tips for successful integration

Integrating foreign employees into Chinese teams is essential to the effective deployment of business in China, whether they are based locally or working remotely. This is not only crucial to the success of the business, but also an enriching opportunity for the company’s managers. By understanding and respecting local cultural specificities, companies can not only facilitate the building of strong Franco-Chinese teams, but also develop strong cohesion within the team, which will prove to be a decisive factor in productivity.

In this article, we’ll explore practical tips and tried-and-tested strategies to help your foreign employees integrate more easily into everyday life in China. From understanding fundamental cultural values to adapting communication and management styles, every aspect will be covered. The aim is simple: to turn the challenges of integration into opportunities for growth and successful collaboration.

Understanding Chinese working culture

Integrating into a Chinese team requires a thorough understanding of local cultural values and practices. In China, the working culture is shaped by traditions and norms that may seem very different from those in Western countries. Understanding these cultural differences and respecting them on a daily basis is key to successful integration. In this section, we will look at three key aspects of Chinese work culture: hierarchy and respect for elders, the values of collectivism and harmony, and indirect communication styles.

The importance of hierarchy and respect for elders

The Chinese work culture is deeply rooted in traditional values that emphasise hierarchy and respect for elders. Unlike Western cultures, where equality and horizontal collaboration are often valued, the Chinese context favours a clear hierarchical structure. Decisions are generally taken by superiors, and subordinates are expected to follow these directives.

Key values: teamwork, harmony and respect

Teamwork is another cornerstone of Chinese work culture. Unlike Western individualism, success is often seen as a collective effort. The well-being of the team and the company takes precedence over individual interests. This translates into a strong emphasis on collaboration and harmony within the team. Maintaining good relations with colleagues and avoiding direct confrontation are highly valued behaviours.

Differences in communication styles: indirect vs. direct

Communication in China is often more indirect than in Western cultures. Within the company, employees tend to avoid direct confrontation and prefer to use more subtle means to express their opinions or disagreements. For example, the translation of the word “yes” can lead to misunderstandings if it is misinterpreted. In China, it is sometimes used to mean “I understand” rather than “I agree”. This nuance in communication can create misunderstandings if it is not properly understood.

Strategies for successful integration

Here are some tried and tested strategies and innovative approaches that take into account cultural specificities to simplify the integration of foreign employees into a Chinese team and strengthen cohesion within the company.

Intercultural training and cultural awareness

Cross-cultural training is essential to help foreign employees understand and adapt to Chinese cultural norms. This training should cover aspects such as work habits, social protocols and communication expectations.

Innovative approach: Immersive workshops and virtual exchanges

Organise immersive workshops that simulate typical Chinese work situations and social interactions. In addition, anticipate your employee’s arrival by encouraging upstream exchanges with their Chinese colleagues. To do this, you can offer time for discussion during which the future employee can ask questions and where everyone can share their experiences and work practices.

Mentoring and incubation by Chinese employees

Mentoring is an effective way of helping foreign employees adapt more quickly. By assigning a Chinese mentor to each new arrival, you create a supportive relationship that makes it easier to learn cultural and professional nuances.

Reverse mentoring programme

As mentioned earlier, reverse mentoring can also be beneficial. In this model, young Chinese employees mentor foreign managers, bringing a fresh perspective and reversing traditional roles. This encourages a mutual exchange of knowledge and skills, promoting greater cultural understanding on both sides.

Incubation: supporting your employee step by step

In addition to freelance administration, some companies specialising in HR offer an incubation service. At VVR International, we can carry your employee: in this case, we take charge of his or her legal and administrative management. To help them get up and running quickly, our teams welcome them and support them as they set up in China. With the possibility of working on our premises, they will have local contacts, training and a workspace that will enable them to quickly take charge of their new role within your company.

Organising social activities to strengthen ties

Social activities are crucial to strengthening relationships between employees and creating a sense of camaraderie and trust. Regular events allow employees to get to know each other outside the workplace.

Innovative approach : Intercultural team-building events

To take this a step further, team-building events dedicated to intercultural issues in the workplace can help to highlight cultural differences and raise your employees’ awareness of their implications for their day-to-day work, while at the same time strengthening links between teams. For example, cooking workshops in which employees prepare traditional Chinese and Western dishes together, or cultural excursions to explore the local culture can be interesting team-building activities to strengthen the bonds between French and Chinese employees.

Overcoming common challenges

Even with well-planned integration strategies, companies can encounter difficulties when integrating foreign employees into Chinese teams. To avoid these pitfalls, a good knowledge of the points to watch out for can help to achieve a successful and lasting integration.

Managing language differences and misunderstandings

Language barriers can often lead to misunderstandings and frustration. Although many professionals in China speak English, it is essential to recognise the nuances and challenges of multilingual communication.

Technological tools and language training

Technological tools such as real-time translation applications and multilingual communication platforms are invaluable in making day-to-day exchanges more fluid. To take things a step further, language courses tailored to the needs of your foreign employees can be a worthwhile investment in improving the skills of your staff. These courses will focus on terms specific to your sector and expressions commonly used in the workplace. Today, there is a wide range of language learning software with virtual reality functions available, which can be an interesting alternative to traditional language courses. This makes learning more flexible and less expensive.

Adapting management styles to bring them into line with Chinese expectations

Western management styles can sometimes be perceived as too direct or individualistic in China. Adapting these styles so that they are more in tune with local cultural expectations is crucial to effective management.

Innovative approach : Intercultural leadership workshops

An inclusive work environment is essential for employee satisfaction and productivity. This means respecting cultural differences and promoting an atmosphere of respect and collaboration.

Organise cross-cultural leadership workshops where foreign managers can learn to adapt their management style to suit Chinese expectations. These workshops can include role-playing, case studies and group discussions on best management practices in a cross-cultural context. Integrate e-learning platforms to offer continuous training modules and resources that can be accessed at any time.

Conclusion: successful integration is a worthwhile investment

Integrating foreign employees into Chinese teams is essential for success in China. By understanding the working culture, adopting innovative integration strategies and overcoming common challenges, companies can create a harmonious and productive working environment. Successful integration has a direct impact on a company’s overall performance.

VVR International and its HR department can help you create or strengthen your teams in China. Thanks to our teams and our coaching and portage services, we can take charge of your employee and support him or her in settling in and integrating, both culturally and legally and administratively. With VVR International, you benefit from local expertise and personalised support to ensure the successful recruitment and integration of your employees in China.

Recruiting in China and Europe: key differences and tips for adapting

Recruitment is a key success factor for companies. It is no longer enough just to find talent, you also need to be able to attract and retain it. The aim of this article is to compare the recruitment processes in China and Europe in order to identify the major differences and suggest ways in which European companies wishing to succeed in the Chinese market can adapt. By understanding these nuances, companies will be able to refine their recruitment strategies and maximise their chances of success.

The recruitment process in Europe

Recruitment in Europe reflects a certain corporate culture and managerial practices influenced by economic, social and cultural factors. Traditionally, European companies focus on academic qualifications and professional experience. The most common recruitment methods include advertising on job boards, recruitment agencies and job fairs.

Candidates are generally selected through a number of rigorous stages:

• CV sorting,
• Telephone interviews,
• Face-to-face interviews,
• Sometimes technical or psychological tests.

Qualifications and experience play a key role in the selection process. In addition, interpersonal skills and the ability to work in a team are increasingly valued criteria.

Finally, compliance with local regulations, such as anti-discrimination laws and personal data protection standards, is essential to ensure a transparent and fair recruitment process. European companies are also investing in diversity and inclusion programmes to attract a wider range of talent.

The recruitment process in China

The recruitment process in China is strongly influenced by specific cultural and historical aspects. Unlike in Europe, where academic qualifications and experience are paramount, in China personal networks (or ‘guanxi’) and recommendations play a key role in recruitment. Guanxi’ refers to the importance of personal relationships and connections, which can often play a key role in securing a job.

Recruitment methods in China include popular online platforms such as Zhaopin and 51job, and even social networks such as WeChat. Companies often use job fairs and partnerships with universities to attract young talent. The market for skilled jobs is dynamic and highly competitive, requiring both companies and candidates to be highly responsive. It should be noted that chasing competitors is a widespread practice, even for less skilled positions.

Companies are competing to attract the best talent. To do this, they adapt their job offers to the expectations of candidates, highlighting the stability of the job, the friendly management and the company’s reputation in China and internationally. They do not hesitate to highlight the opportunities for development within the company and the possibility of training.  Finally, companies must also take account of regional and sectoral differences to adapt their recruitment strategies.

Recruitment: what do they have in common?

In China, as in Europe, the importance of employer branding and personal development opportunities is growing. Companies need to focus on creating an attractive working environment and offering compelling value propositions to attract the best talent.

For European companies wishing to succeed in China, it is essential to adapt to these cultural specificities. Building strong relationships, understanding the importance of ‘guanxi’, and adapting local recruitment methods are key strategies. Investing in local market knowledge and working with local experts can also greatly facilitate the process.

Conclusion: Summary and recommendations for success in China

To recruit successfully in China, it is essential to understand the cultural and structural differences with Europe. In Europe, the emphasis is on academic qualifications and professional experience. In China, personal relationships, known as “guanxi”, and recommendations are crucial. To optimise recruitment in China, it is important to establish and maintain solid personal networks. It is advisable to use local recruitment platforms and Chinese professional social networks. To maximise your chances of success, to build or strengthen your local team and thus ensure the success of your development, it is advisable to call on the services of a specialist local company such as VVR International.

VVR RH by VVR International

VVR International has a dedicated Human Resources department. Our team of experts will advise and support you at every stage of the recruitment process to ensure that you find the ideal profile. Once selected, VVR International, via its freelance administration service, can manage your employee administratively and legally. You don’t even need to have a legal entity in China!

Everything You Need to Know About Outstaffing and PEO Services in China

Outstaffing and Professional Employer Organization services, while commonplace in many countries, take on a special dimension in China. With its booming economy and ever-evolving market, China has become a popular destination for many foreign companies looking to expand their international presence. But setting up business in such a vast and complex country is not without its challenges. That’s where outstaffing and PEO services come in. 

This mechanism, which allows a company to delegate the administrative management of its employees to a third-party company, offers a flexible solution tailored to the specifics of the Chinese market. 

What is outstaffing in China?

Outstaffing is a mechanism whereby a company, instead of hiring an employee directly, uses the services of an outstaffing company. The company hires the professional and “leases” him or her to the client company, while taking care of all administrative, tax and social obligations associated with the employment.

In China, the concept of “portage salarial” has gained ground in recent years, not least because of the increasing complexity of labor regulations. For foreign companies, it provides a practical solution for entering the Chinese market without having to navigate the maze of local laws. For example, employment contracts, benefits and tax obligations are strictly regulated in China, and an outstaffing company must be well informed to ensure compliance.

Advantages of Outstaffing and PEO Services for Foreign Companies

When entering the Chinese market, foreign companies often face a number of challenges, from understanding local regulations to navigating China’s unique cultural landscape. Freelance management offers several advantages to help overcome these obstacles:

Ease of entry into the Chinese market

With outstaffing and PEO services, companies can quickly and efficiently start operations in China without having to set up a full legal entity, which can be costly and time-consuming.

Reduce Legal and Financial Risks

By entrusting employee management to an experienced “portage” company, companies can ensure compliance with all local regulations, minimizing the risk of fines or litigation.

Flexibility and adaptability

Outstaffing and PEO services allow companies to quickly adapt to market changes. Whether increasing or decreasing headcount, companies can respond in real time without the usual constraints associated with hiring and firing.

Focus on core business

By delegating administrative and human resource management to a “portage” company, companies can focus on what they do best: developing their core business and expanding their presence in the Chinese market.

Challenges and Cautions of Outstaffing and PEO Services in China

While there are many benefits to using a contingent workforce, it is important for foreign companies to understand the potential challenges and take appropriate precautions:

Understand local regulations

China has its own labor laws and regulations, which may differ significantly from other countries. It is critical to work with a knowledgeable escort company to ensure compliance.

Respect cultural differences

Business practices, employee expectations and even communication standards may vary. A good understanding of Chinese culture can help avoid misunderstandings and build strong relationships.

Choose the right portage partner

Not all Portage companies are created equal. It’s important to choose a company with a solid reputation, local experience, and in-depth knowledge of the specifics of the Chinese market.

Avoid common pitfalls

Mistakes such as failure to comply with tax regulations or ignorance of workers’ rights can be costly. Careful preparation and constant vigilance are essential.

The bottom line: Outstaffing and PEO services, a lever for your China expansion

The Chinese market, with its immense potential and diverse opportunities, attracts many foreign companies. However, navigating China’s complex landscape requires a strategic approach. Outstaffing and PEO services are emerging as an effective solution that offers flexibility, compliance and simplified entry into the Chinese market. By partnering with a competent outstaffing company, companies can not only overcome the challenges of expanding into China, but also take advantage of the unique benefits this model offers. 

As the only European company with the necessary licenses, such as the Labor Dispatch License, VVR International can offer you a legal, tailor-made “portage salarial” solution. Whether you need to quickly set up an operational team, delegate complex administrative procedures or access the best local and foreign talent, VVR is there to help.

Outstaffing and PEO service in China: Legal news to know

Professional Employer Organization PEO service in China is an advantageous solution for foreign companies wishing to establish themselves in this dynamic market. As the economy is constantly evolving and the legal framework is rapidly adapting, it is crucial for companies to be aware of the rules governing contingent workforce management in China. The purpose of this article is to inform companies of the latest legal developments regarding the hiring and taxation of Chinese or expatriate employees. As evidenced by the extension of expatriate tax benefits until 2027, China continues to open its doors and attract foreign talent and skills. 

China: Fertile Ground for Business Expansion

With a population of over 1.4 billion and a growing middle class, China offers immense potential for foreign companies. The country is a global hub for manufacturing, technology and services. Through the use of “portage salarial”, companies can access this lucrative market while minimizing risk and investment. By simplifying administrative and legal procedures and delegating them to a competent Outstaffing company such as VVR International, companies can concentrate on their core business. What’s more, “portage salarial” offers greater flexibility than setting up a local company when it comes to implementing a strategy in China, and enables rapid adaptation to market changes. In an economic environment as dynamic as China’s, this flexibility is an advantage for initiating and sustaining local operations.

New Legislative Developments and Their Impact

In an effort to attract more foreign investment, China is constantly adjusting its legislation on professional management. Recent legislative changes are designed to simplify procedures for businesses while providing greater protection for both local and foreign workers. For foreign companies, this means a better understanding of their legal obligations, a reduction in the risks associated with non-compliance, and greater confidence in the freelance management process. In addition, the introduction of these new regulations demonstrates China’s commitment to creating a favorable and transparent business environment for foreign companies.

Taxation: benefits for foreigners extended until 2027

One of the most notable aspects of China’s recent developments concerns taxation. With the aim of encouraging more expatriates to work in China and making the country more attractive to international talent, the Chinese government has decided to extend tax benefits for foreigners until 2027. This measure, which was originally planned for a shorter period of time, offers significant benefits to foreign workers in terms of tax relief. 

Navigating the Chinese regulatory landscape

In a country where regulations are rapidly evolving, it is imperative for companies to keep abreast of the latest legislative changes. With its growing economy and increasing openness to foreign businesses, China frequently adjusts its laws to meet changing market needs.

Preparing for the future of professional management in China

As China continues to assert itself as a global economic power, the opportunities for foreign companies are greater than ever. With its advantages and flexibility, professional management is an invaluable tool for those seeking to penetrate this dynamic market. However, effective legal intelligence is essential to ensure compliance and maximize the benefits of China’s labor and tax laws. Companies that invest in regular legal intelligence can anticipate and adapt quickly.

For foreign companies, working with an experienced, locally-established partner like VVR International is the key to efficient and rapid recruitment. What’s more, our HR team will keep you abreast of any legal developments that may affect your teams in China and will support and advise you at every stage of the recruitment process and in setting up your collaboration.